# Circleback

> AI meeting notes, action items and automations that work with or without a bot

- Category: [AI Assistants](https://finderatlas.com/categories/ai-assistants)
- Pricing: Freemium
- Website: https://circleback.ai
- Platforms: Web, macOS, Windows, iOS, Android, API, CLI
- API: available
- Mobile app: available
- Made by: Circleback, founded 2023, San Francisco, CA
- Last updated: 2026-10-19
- FinderAtlas page: https://finderatlas.com/tools/circleback

## Overview

Circleback is an AI meeting notetaker that records and transcribes online and in-person meetings, then writes notes, extracts action items and runs automations on the results. It joins calls on Zoom, Google Meet, Microsoft Teams, WebEx, Slack huddles and GoTo through a calendar connection, or records through a desktop app with no bot in the meeting. Transcripts carry speaker labels and cover more than 100 languages. The product is aimed at sales, product, customer success and operations teams that want meeting follow-up handled without manual note-taking, and it is available on the web, as desktop apps for macOS and Windows, and as iOS and Android apps.

## Key features

- AI Meeting Notes
- Action Items
- Bot-Free Recording
- Automations
- Ask Circleback
- Custom AI Insights
- Transcription
- Calendar Auto-Join
- Developer Access

## Pricing

- **Free** ($0): Core notes and action items for individuals
- **Pro** ($18/user/mo): Full automations and unlimited history
- **Business** ($29/user/mo): Team administration and retention controls
- **Enterprise** ($35/user/mo): Security, provisioning and support for large organizations

## Best for

- Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording

## Who uses it

- Sales Teams
- Product Managers
- Founders
- Customer Success Teams
- Consultants
- Operations Teams

## Strengths

- Bot-free desktop recording avoids a visible notetaker in client calls.
- Free plan includes API, MCP and CLI access and mobile apps.
- Broad integration list covering Slack, Notion, Linear, HubSpot, Salesforce and Zapier.
- Unlimited free viewers on Business, so non-participants do not need a seat.
- Releases page shows frequent updates, with entries in October 2026.

## Limitations

- Free plan keeps only 30 days of meeting and recording history and 2 teams.
- Most integrations, including Notion, HubSpot and Salesforce, require Pro at $18 per user per month.
- SSO, SCIM and HIPAA compliance are limited to the Enterprise plan.
- The desktop app covers macOS and Windows only; no Linux app was found.

## Not recommended for

- Users who need long history on a free plan (Free keeps 30 days)

## Integrations

- Google Calendar
- Gmail
- Outlook
- Slack
- Notion
- Linear
- HubSpot
- Salesforce
- Attio
- Asana
- PostHog
- Ashby
- Intercom
- Plain
- Zoho
- Monday
- Zapier
- Make
- Zoom
- Google Meet
- Microsoft Teams
- WebEx

## FinderAtlas editorial scores (out of 10)

- Ease of Use: 8.6/10
- Feature Depth: 8.3/10
- Value for Money: 8.2/10
- Performance & Speed: 8/10
- Documentation & Support: 7.8/10

## Alternatives

- [Fyxer AI](https://finderatlas.com/tools/fyxer-ai): AI assistant that organizes your inbox, drafts replies and takes meeting notes ([compare](https://finderatlas.com/compare/circleback-vs-fyxer-ai))
- [Notion AI](https://finderatlas.com/tools/notion-ai): AI agent and writing assistant built into the Notion workspace for docs and databases ([compare](https://finderatlas.com/compare/circleback-vs-notion-ai))
- [Zapier](https://finderatlas.com/tools/zapier): Connect AI models and 9,000+ business apps into automated workflows and agents ([compare](https://finderatlas.com/compare/circleback-vs-zapier))
- [Shortwave](https://finderatlas.com/tools/shortwave): AI email client for Gmail that searches, organizes, drafts and schedules from plain-language prompts ([compare](https://finderatlas.com/compare/circleback-vs-shortwave))
- [Motion](https://finderatlas.com/tools/motion): AI work platform that plans your day, manages projects and automates tasks ([compare](https://finderatlas.com/compare/circleback-vs-motion))
- [Fireflies.ai](https://finderatlas.com/tools/fireflies): AI notetaker that records, transcribes and summarizes your meetings across every major call platform ([compare](https://finderatlas.com/compare/circleback-vs-fireflies))
- [Jamie](https://finderatlas.com/tools/jamie): Bot-free AI meeting notes, action items and CRM follow-ups with EU data hosting ([compare](https://finderatlas.com/compare/circleback-vs-jamie))
- [Granola](https://finderatlas.com/tools/granola): AI notepad that turns your own meeting notes into polished summaries without a bot ([compare](https://finderatlas.com/compare/circleback-vs-granola))

## Recent updates

- 2026-10-01: Multiple product updates posted on the releases page (latest entry October 14, 2026)
- 2025-04-01: Android app released
- 2025-02-01: iOS app released
- 2024-11-01: Covered by TechCrunch as a Y Combinator-backed meeting notetaker

## FAQ

**Does Circleback need a bot to join my meetings?**

No. It can join through a calendar connection, or record with the desktop app without a bot in the meeting.

**Is there a free plan?**

Yes. The Free plan includes AI notes, action items, Ask Circleback and limited automations, with 30 days of meeting history and 2 teams.

**Do teammates need a paid seat to view meetings?**

No. Teammates who are not in meetings can view shared meetings as free viewers, but cannot record their own.

**Does Circleback train AI models on my data?**

The company states it does not train AI models on customer data, and lists SOC 2, GDPR, EU-US DPF and HIPAA compliance.

**Can I cancel or change plans at any time?**

Yes. You can upgrade, downgrade or change seats in Settings under Billing, paying only the prorated difference, and cancel with one click.

**Are there discounts?**

Non-profits receive 30% off and students 50% off, applied through support or a school email.