Circleback
AI meeting notes, action items and automations that work with or without a bot
Freemium
Reclaim.ai
AI calendar assistant that schedules focus time, habits, tasks and meetings around your day
Freemium
Verdict
Circleback and Reclaim.ai are both AI Assistants tools. Both have a free plan or trial. Only Circleback is available on Windows, macOS and iOS and offers an API.
Best overall
Circleback
- Sales Teams
- Product Managers
- Founders
- Customer Success Teams
Choose Circleback if
- You want a tool built for Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording.
- Bot-free desktop recording avoids a visible notetaker in client calls.
- Free plan includes API, MCP and CLI access and mobile apps.
Choose Reclaim.ai if
- You want a tool built for protecting focus time and habits automatically on a shared Google or Outlook calendar.
- Free Lite plan for individuals with no credit card required.
- Works with both Google Calendar and Outlook Calendar.
- Best for beginners
- Circleback
- Best for business
- Circleback
Features
18 features compared.
- AI Meeting NotesCirclebackAvailableReclaim.aiNot available
- Action ItemsCirclebackAvailableReclaim.aiNot available
- Bot-Free RecordingCirclebackAvailableReclaim.aiNot available
- AutomationsCirclebackAvailableReclaim.aiNot available
- Ask CirclebackCirclebackAvailableReclaim.aiNot available
- Custom AI InsightsCirclebackAvailableReclaim.aiNot available
- TranscriptionCirclebackAvailableReclaim.aiNot available
- Calendar Auto-JoinCirclebackAvailableReclaim.aiNot available
- Developer AccessCirclebackAvailableReclaim.aiNot available
- AI Focus TimeCirclebackNot availableReclaim.aiAvailable
- Habits and BuffersCirclebackNot availableReclaim.aiAvailable
- Smart MeetingsCirclebackNot availableReclaim.aiAvailable
- Scheduling LinksCirclebackNot availableReclaim.aiAvailable
- Task SchedulingCirclebackNot availableReclaim.aiAvailable
- AI Assistant and AgentsCirclebackNot availableReclaim.aiAvailable
- Calendar Sync and Team OOOCirclebackNot availableReclaim.aiAvailable
- Analytics and Time TrackingCirclebackNot availableReclaim.aiAvailable
- MCP SupportCirclebackNot availableReclaim.aiAvailable
Pricing
Plans as listed by each vendor. Check their sites for current prices.
- Pricing modelCirclebackFreemiumReclaim.aiFreemium
- Free planCirclebackYesReclaim.aiYes
- Starting priceCircleback$0Reclaim.ai$0
- PlansCircleback4 plansReclaim.ai4 plans
Circleback plans
Free
$0
Core notes and action items for individuals
- AI meeting notes and action items
- Ask Circleback
- bot-free desktop app
- mobile apps
- limited automations
- 30-day meeting history
- 2 teams
Pro
Most popular$18/user/mo
Full automations and unlimited history
- Automations with all integrations
- custom AI insights
- unlimited meeting history
- 1 year of recording storage
- 5 teams
Business
$29/user/mo
Team administration and retention controls
- Everything in Pro
- admin and member roles
- unlimited free viewers
- custom data retention
- usage dashboard
- 2 years of recording storage
- unlimited teams
Enterprise
$35/user/mo
Security, provisioning and support for large organizations
- Everything in Business
- SSO (SAML or OIDC)
- SCIM provisioning
- invoice or PO billing
- priority support
- HIPAA compliance
- unlimited recording storage
Reclaim.ai plans
Lite
$0
Free plan for a single user
- 1 seat
- 1 week scheduling range
- 1 calendar sync
- 1 scheduling link
- 5 AI agents
- Focus Time
- Habits
- Buffer Time
- Smart Meetings
- limited integrations
Starter
$12/user/mo
For small teams, up to 10 seats
- 8 week scheduling range
- 3 calendar syncs
- 3 scheduling links
- 10 AI agents per seat
- unlimited integrations
Business
Most popular$18/user/mo
For teams, up to 100 seats
- 12 week scheduling range
- unlimited calendar syncs
- unlimited scheduling links
- 100 AI agents per seat
- Team OOO Calendar
- delegated access
- webhooks
Enterprise
$22/user/mo
For organizations with over 100 seats
- Unlimited AI agents per seat
- SSO and SCIM
- org-chart aware scheduling
- analytics-only seats via sales
Our ratings
Scored out of 10 by the Finder Atlas editorial team. Last reviewed October 2026.
- Circleback
- 8.2overall
- Reclaim.ai
- 8.0overall
Circleback leads in 4 categories and Reclaim.ai in 1.
Ease of Use
Circleback leads by 0.3- Circleback
- 8.6
- Reclaim.ai
- 8.3
Feature Depth
Reclaim.ai leads by 0.1- Circleback
- 8.3
- Reclaim.ai
- 8.4
Value for Money
Circleback leads by 0.4- Circleback
- 8.2
- Reclaim.ai
- 7.8
Performance & Speed
Circleback leads by 0.2- Circleback
- 8.0
- Reclaim.ai
- 7.8
Documentation & Support
Circleback leads by 0.2- Circleback
- 7.8
- Reclaim.ai
- 7.6
Scores weigh documented features, plan value, platform coverage, integrations and user feedback. A missing score means we have not rated that area yet.
Pros and cons
Circleback
Pros
- Bot-free desktop recording avoids a visible notetaker in client calls.
- Free plan includes API, MCP and CLI access and mobile apps.
- Broad integration list covering Slack, Notion, Linear, HubSpot, Salesforce and Zapier.
- Unlimited free viewers on Business, so non-participants do not need a seat.
- Releases page shows frequent updates, with entries in October 2026.
Cons
- Free plan keeps only 30 days of meeting and recording history and 2 teams.
- Most integrations, including Notion, HubSpot and Salesforce, require Pro at $18 per user per month.
- SSO, SCIM and HIPAA compliance are limited to the Enterprise plan.
- The desktop app covers macOS and Windows only; no Linux app was found.
Reclaim.ai
Pros
- Free Lite plan for individuals with no credit card required
- Works with both Google Calendar and Outlook Calendar
- Task sync from Asana, Jira, Linear, ClickUp and Todoist
- Preview Mode lets users review changes before attendees see them
- Enterprise security: SOC 2 Type II, SSO and SCIM
Cons
- No native iOS or Android app, per Reclaim's own help center
- Free Lite plan is limited to a 1-week scheduling range, 1 calendar sync and 1 scheduling link
- Pricing page is inconsistent on annual savings (20% vs 29%) and Attendee User pack prices
- Some reviewers report leftover calendar events after disconnecting and slow support responses (review sites, Trustpilot)
Platforms
- WebCirclebackSupportedReclaim.aiSupported
- WindowsCirclebackSupportedReclaim.aiNot supported
- macOSCirclebackSupportedReclaim.aiNot supported
- iOSCirclebackSupportedReclaim.aiNot supported
- AndroidCirclebackSupportedReclaim.aiNot supported
- APICirclebackSupportedReclaim.aiNot supported
- Browser ExtensionCirclebackNot supportedReclaim.aiNot supported
- CLICirclebackSupportedReclaim.aiNot supported
Integrations
Circleback
22 integrations- Google Calendar
- Gmail
- Outlook
- Slack
- Notion
- Linear
- HubSpot
- Salesforce
- Attio
- Asana
- PostHog
- Ashby
- Intercom
- Plain
- Zoho
- Monday
- Zapier
- Make
- Zoom
- Google Meet
- Microsoft Teams
- WebEx
Reclaim.ai
14 integrations- Google Calendar
- Outlook Calendar
- Slack
- Zoom
- Google Meet
- Microsoft Teams
- Asana
- Jira
- Linear
- ClickUp
- Todoist
- Google Tasks
- Raycast
- Webhooks
Company
- CompanyCirclebackCirclebackReclaim.aiReclaim.ai, Inc.
- FoundedCircleback2023Reclaim.aiNot listed
- HeadquartersCirclebackSan Francisco, CAReclaim.aiNot listed
- Monthly usersCirclebackNot listedReclaim.ai600,000+
- ListingCirclebackClaimedReclaim.aiClaimed
Featured AI Assistants
Picked by our editors. Not paid placement.
Editor's pickClaude
AI Assistants
Anthropic's AI assistant for writing, analysis, coding and working with files
FreemiumRated4.5(2)
Editor's pickDeepSeek
AI Assistants
Free AI chat app and low-cost API running DeepSeek's open-weights V4 models
Freemium
Editor's pickGemini Notebook
AI Assistants
Google's Gemini Notebook, formerly NotebookLM, answers questions and builds summaries from your own sources
Freemium
Related comparisons
More AI Assistants tools, head to head.
Circleback vs Claude
AI Assistants
- Circleback
- Freemium
- Claude
- Rated4.5Freemium
Reclaim.ai vs Claude
AI Assistants
- Reclaim.ai
- Freemium
- Claude
- Rated4.5Freemium
Circleback vs DeepSeek
AI Assistants
- Circleback
- Freemium
- DeepSeek
- Freemium
Reclaim.ai vs DeepSeek
AI Assistants
- Reclaim.ai
- Freemium
- DeepSeek
- Freemium
Circleback vs Gemini Notebook
AI Assistants
- Circleback
- Freemium
- Gemini Notebook
- Freemium
Reclaim.ai vs Gemini Notebook
AI Assistants
- Reclaim.ai
- Freemium
- Gemini Notebook
- Freemium
Frequently asked questions
Is Circleback better than Reclaim.ai?
It depends on your workflow. Circleback is built for Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording. Reclaim.ai is built for protecting focus time and habits automatically on a shared Google or Outlook calendar.
What are the key feature differences between Circleback and Reclaim.ai?
Circleback: AI meeting notes, action items and automations that work with or without a bot. Reclaim.ai: AI calendar assistant that schedules focus time, habits, tasks and meetings around your day.
Does Circleback or Reclaim.ai have a free plan?
Yes, both do. Circleback is freemium and Reclaim.ai is freemium, and each has a free plan or trial.
Which is cheaper, Circleback or Reclaim.ai?
Both can be used for free. Paid plans differ in limits and features, so compare the tiers in the pricing table above.