Free
$0
Core notes and action items for individuals
- AI meeting notes and action items
- Ask Circleback
- bot-free desktop app
- mobile apps
- limited automations
- 30-day meeting history
- 2 teams
Circleback
AI meeting notes, action items and automations that work with or without a bot
Freemiumcircleback.aiUpdated
About Circleback
Circleback is an AI meeting notetaker that records and transcribes online and in-person meetings, then writes notes, extracts action items and runs automations on the results. It joins calls on Zoom, Google Meet, Microsoft Teams, WebEx, Slack huddles and GoTo through a calendar connection, or records through a desktop app with no bot in the meeting. Transcripts carry speaker labels and cover more than 100 languages. The product is aimed at sales, product, customer success and operations teams that want meeting follow-up handled without manual note-taking, and it is available on the web, as desktop apps for macOS and Windows, and as iOS and Android apps.
Best for
- Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording
- CRM Updates After Sales Calls: Sending call summaries and next steps to HubSpot or Salesforce automatically.
- Product Feedback Capture: Pulling feature requests out of demo calls and creating Linear tasks.
- In-Person Meeting Notes: Recording on the mobile app and getting a transcript and action items.
- Searchable Meeting Archive: Asking questions across past meetings to find decisions and owners.
- Team Follow-Up Automation: Posting summaries to Slack and assigning tasks in Asana after each meeting.
Not ideal for
- Users who need long history on a free plan (Free keeps 30 days)
Popular with
- Sales Teams
- Product Managers
- Founders
- Customer Success Teams
- Consultants
- Operations Teams
Screenshots
Key features
- AI Meeting Notes
- Action Items
- Bot-Free Recording
- Automations
- Ask Circleback
- Custom AI Insights
- Transcription
- Calendar Auto-Join
- Developer Access
Pros and cons
Pros
- Bot-free desktop recording avoids a visible notetaker in client calls.
- Free plan includes API, MCP and CLI access and mobile apps.
- Broad integration list covering Slack, Notion, Linear, HubSpot, Salesforce and Zapier.
- Unlimited free viewers on Business, so non-participants do not need a seat.
- Releases page shows frequent updates, with entries in October 2026.
Cons
- Free plan keeps only 30 days of meeting and recording history and 2 teams.
- Most integrations, including Notion, HubSpot and Salesforce, require Pro at $18 per user per month.
- SSO, SCIM and HIPAA compliance are limited to the Enterprise plan.
- The desktop app covers macOS and Windows only; no Linux app was found.
Pricing
Plans as listed by the vendor on . Check their site for current prices.
Pro
Most popular$18/user/mo
Full automations and unlimited history
- Automations with all integrations
- custom AI insights
- unlimited meeting history
- 1 year of recording storage
- 5 teams
Business
$29/user/mo
Team administration and retention controls
- Everything in Pro
- admin and member roles
- unlimited free viewers
- custom data retention
- usage dashboard
- 2 years of recording storage
- unlimited teams
Enterprise
$35/user/mo
Security, provisioning and support for large organizations
- Everything in Business
- SSO (SAML or OIDC)
- SCIM provisioning
- invoice or PO billing
- priority support
- HIPAA compliance
- unlimited recording storage
Our ratings
Scored out of 10 by the Finder Atlas editorial team.
8.2overall
- Ease of Use
- 8.6
- Feature Depth
- 8.3
- Value for Money
- 8.2
- Performance & Speed
- 8.0
- Documentation & Support
- 7.8
Platforms and integrations
Available on
- Web
- macOS
- Windows
- iOS
- Android
- API
- CLI
Works with
- Google Calendar
- Gmail
- Outlook
- Slack
- Notion
- Linear
- HubSpot
- Salesforce
- Attio
- Asana
- PostHog
- Ashby
Circleback alternatives
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Release history
Multiple product updates posted on the releases page (latest entry October 14, 2026)
Multiple product updates posted on the releases page (latest entry October 14, 2026).
Android app released
Android app released.
iOS app released
iOS app released.
Covered by TechCrunch as a Y Combinator-backed meeting notetaker
Covered by TechCrunch as a Y Combinator-backed meeting notetaker.
Reviews
No reviews yet
Used Circleback? Help others decide by sharing your experience.
Frequently asked questions
Does Circleback need a bot to join my meetings?
No. It can join through a calendar connection, or record with the desktop app without a bot in the meeting.
Is there a free plan?
Yes. The Free plan includes AI notes, action items, Ask Circleback and limited automations, with 30 days of meeting history and 2 teams.
Do teammates need a paid seat to view meetings?
No. Teammates who are not in meetings can view shared meetings as free viewers, but cannot record their own.
Does Circleback train AI models on my data?
The company states it does not train AI models on customer data, and lists SOC 2, GDPR, EU-US DPF and HIPAA compliance.
Can I cancel or change plans at any time?
Yes. You can upgrade, downgrade or change seats in Settings under Billing, paying only the prorated difference, and cancel with one click.
Are there discounts?
Non-profits receive 30% off and students 50% off, applied through support or a school email.
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