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Circleback vs Zapier

Features, pricing, ratings, and pros and cons, side by side.

Verdict

Circleback is listed under AI Assistants and Zapier under Productivity. Both have a free plan or trial. Only Circleback is available on Windows, macOS and iOS.

Best overall

Zapier

  • Operations Teams
  • Marketing Teams
  • Sales Teams
  • IT Teams

Choose Circleback if

  • You want a tool built for Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording.
  • Bot-free desktop recording avoids a visible notetaker in client calls.
  • Free plan includes API, MCP and CLI access and mobile apps.

Choose Zapier if

  • You want a tool built for connecting SaaS apps without code, adding AI steps to existing business workflows, giving AI assistants controlled access to business tools.
  • Connects 9,000+ apps, one of the largest integration libraries in automation.
  • Free plan with 100 tasks per month and a 14-day Professional trial with no credit card.
Best for beginners
Zapier
Best for business
Circleback

Features

17 features compared.

  • AI Meeting Notes
    Circleback
    Available
    Zapier
    Not available
  • Action Items
    Circleback
    Available
    Zapier
    Not available
  • Bot-Free Recording
    Circleback
    Available
    Zapier
    Not available
  • Automations
    Circleback
    Available
    Zapier
    Not available
  • Ask Circleback
    Circleback
    Available
    Zapier
    Not available
  • Custom AI Insights
    Circleback
    Available
    Zapier
    Not available
  • Transcription
    Circleback
    Available
    Zapier
    Not available
  • Calendar Auto-Join
    Circleback
    Available
    Zapier
    Not available
  • Developer Access
    Circleback
    Available
    Zapier
    Not available
  • Zaps
    Circleback
    Not available
    Zapier
    Available
  • Zapier Agents
    Circleback
    Not available
    Zapier
    Available
  • Zapier MCP
    Circleback
    Not available
    Zapier
    Available
  • AI by Zapier and Copilot
    Circleback
    Not available
    Zapier
    Available
  • Tables, Forms and Chatbots
    Circleback
    Not available
    Zapier
    Available
  • Canvas
    Circleback
    Not available
    Zapier
    Available
  • Zapier SDK and API
    Circleback
    Not available
    Zapier
    Available
  • Governance Controls
    Circleback
    Not available
    Zapier
    Available

Pricing

Plans as listed by each vendor. Check their sites for current prices.

  • Pricing model
    Circleback
    Freemium
    Zapier
    Freemium
  • Free plan
    Circleback
    Yes
    Zapier
    Yes
  • Starting price
    Circleback
    $0
    Zapier
    $0
  • Plans
    Circleback
    4 plans
    Zapier
    4 plans

Circleback plans

  • Free

    $0

    Core notes and action items for individuals

    • AI meeting notes and action items
    • Ask Circleback
    • bot-free desktop app
    • mobile apps
    • limited automations
    • 30-day meeting history
    • 2 teams

  • Pro

    Most popular

    $18/user/mo

    Full automations and unlimited history

    • Automations with all integrations
    • custom AI insights
    • unlimited meeting history
    • 1 year of recording storage
    • 5 teams

  • Business

    $29/user/mo

    Team administration and retention controls

    • Everything in Pro
    • admin and member roles
    • unlimited free viewers
    • custom data retention
    • usage dashboard
    • 2 years of recording storage
    • unlimited teams

  • Enterprise

    $35/user/mo

    Security, provisioning and support for large organizations

    • Everything in Business
    • SSO (SAML or OIDC)
    • SCIM provisioning
    • invoice or PO billing
    • priority support
    • HIPAA compliance
    • unlimited recording storage

Zapier plans

  • Free

    $0

    Entry plan for trying automation

    • 100 tasks/month
    • two-step Zaps
    • unlimited Zaps
    • Tables and Forms
    • limited Copilot

  • Professional

    Most popular

    $29.99/month

    Individuals and small teams building multi-step automations

    • From 750 tasks/month
    • multi-step Zaps
    • premium apps
    • webhooks
    • filters and paths
    • AI by Zapier

  • Team

    $103.50/month

    Teams collaborating on shared automations

    • From 2,000 tasks/month
    • 25 seats
    • shared workspace and connections
    • SAML SSO
    • priority support

  • Enterprise

    Custom/custom

    Large organisations needing governance and scale

    • Unlimited users
    • SCIM provisioning
    • advanced admin controls
    • observability and analytics
    • technical account manager

Our ratings

Scored out of 10 by the Finder Atlas editorial team. Last reviewed October 2026.

Circleback
8.2overall
Zapier
8.3overall

Circleback leads in 1 category and Zapier in 2, with 2 tied.

  • Ease of Use

    Tied
    Circleback
    8.6
    Zapier
    8.6

  • Feature Depth

    Zapier leads by 0.7
    Circleback
    8.3
    Zapier
    9.0

  • Value for Money

    Circleback leads by 1.0
    Circleback
    8.2
    Zapier
    7.2

  • Performance & Speed

    Tied
    Circleback
    8.0
    Zapier
    8.0

  • Documentation & Support

    Zapier leads by 0.7
    Circleback
    7.8
    Zapier
    8.5

Scores weigh documented features, plan value, platform coverage, integrations and user feedback. A missing score means we have not rated that area yet.

Pros and cons

Circleback

Pros

  • Bot-free desktop recording avoids a visible notetaker in client calls.
  • Free plan includes API, MCP and CLI access and mobile apps.
  • Broad integration list covering Slack, Notion, Linear, HubSpot, Salesforce and Zapier.
  • Unlimited free viewers on Business, so non-participants do not need a seat.
  • Releases page shows frequent updates, with entries in October 2026.

Cons

  • Free plan keeps only 30 days of meeting and recording history and 2 teams.
  • Most integrations, including Notion, HubSpot and Salesforce, require Pro at $18 per user per month.
  • SSO, SCIM and HIPAA compliance are limited to the Enterprise plan.
  • The desktop app covers macOS and Windows only; no Linux app was found.

Zapier

Pros

  • Connects 9,000+ apps, one of the largest integration libraries in automation.
  • Free plan with 100 tasks per month and a 14-day Professional trial with no credit card.
  • Zapier MCP is included on every plan and works with Claude, ChatGPT and Cursor.
  • Enterprise governance options include SSO, SCIM, action restrictions and log streaming.
  • Agents, Chatbots, Tables and Forms sit in the same account as Zaps.

Cons

  • Task-based pricing rises quickly: Team starts at $103.50/month and Professional at 2,000 tasks is $73.50/month on monthly billing.
  • The free plan is limited to 100 tasks and two-step Zaps with 15-minute polling.
  • Agents activities and Chatbots are billed as add-ons outside the plan's task pool.
  • No official mobile app and no self-hosted option were found.

Platforms

  • Web
    Circleback
    Supported
    Zapier
    Supported
  • Windows
    Circleback
    Supported
    Zapier
    Not supported
  • macOS
    Circleback
    Supported
    Zapier
    Not supported
  • iOS
    Circleback
    Supported
    Zapier
    Not supported
  • Android
    Circleback
    Supported
    Zapier
    Not supported
  • API
    Circleback
    Supported
    Zapier
    Supported
  • Browser Extension
    Circleback
    Not supported
    Zapier
    Not supported
  • CLI
    Circleback
    Supported
    Zapier
    Supported

Integrations

Circleback

22 integrations
  • Google Calendar
  • Gmail
  • Outlook
  • Slack
  • Notion
  • Linear
  • HubSpot
  • Salesforce
  • Attio
  • Asana
  • PostHog
  • Ashby
  • Intercom
  • Plain
  • Zoho
  • Monday
  • Zapier
  • Make
  • Zoom
  • Google Meet
  • Microsoft Teams
  • WebEx

Zapier

7 integrations
  • Slack
  • Claude
  • ChatGPT
  • Cursor
  • Datadog
  • Splunk
  • Amazon Bedrock

Company

  • Company
    Circleback
    Circleback
    Zapier
    Zapier, Inc.
  • Founded
    Circleback
    2023
    Zapier
    2011
  • Headquarters
    Circleback
    San Francisco, CA
    Zapier
    San Francisco, CA
  • Listing
    Circleback
    Claimed
    Zapier
    Claimed

Frequently asked questions

Is Circleback better than Zapier?

It depends on your workflow. Circleback is built for Teams that want automatic meeting notes and CRM or task-tracker updates via bot-free recording. Zapier is built for connecting SaaS apps without code, adding AI steps to existing business workflows, giving AI assistants controlled access to business tools.

What are the key feature differences between Circleback and Zapier?

Circleback: AI meeting notes, action items and automations that work with or without a bot. Zapier: Connect AI models and 9,000+ business apps into automated workflows and agents.

Does Circleback or Zapier have a free plan?

Yes, both do. Circleback is freemium and Zapier is freemium, and each has a free plan or trial.

Which is cheaper, Circleback or Zapier?

Both can be used for free. Paid plans differ in limits and features, so compare the tiers in the pricing table above.